Terms & Conditions
BOOKING AND RESERVATION POLICY Guest(s) making a booking must be over 18 years of age. A 50% deposit of the total accommodation charge is payable within 48 hours of booking and the guest authorizes Waiheke Escapes to charge the remaining 50% to the credit card nominated by the guest at or around 30 days prior to the date of arrival.
For bookings made less than 30 days prior to arrival, full payment is required at the time of booking. We accept payment by Visa, Mastercard, American Express, JCB, and Union Pay. Please note a 3.5% fee applies to all credit card payments.
Payment by bank transfer is available upon request. Please note a $35 administration fee applies to bank transfer payments. Waiheke Escapes has the right to request a form of ID when the booking name does not match the credit card. Dishonoured payments of balances not received 7 days before the start of the let will result in the booking being cancelled and the deposit forfeited. All prices stated here are in New Zealand dollars (NZD). A 15% Goods and Services Tax (GST) is only applied to additional requirements and/or services.
Animals are not permitted on the property, unless pre-approval has been given by the agent. If unauthorised animals are found on the property, a $500 penalty fee will be charged, PLUS any extra cleaning fees, eviction, and the forfeiture of all prepaid rentals.
An additional charge of $12 per night for each pet (maximum of 2) will be charged if the property is Pet-friendly and the pet has been pre-approved. All pet waste must be removed from the property by the end of your stay or additional cleaning charges may apply. Pets are to be supervised at the property at all times. Any damage or extra cleaning, caused by your pet, will be deducted from the guests security deposit and/or charged to the credit card provided upon booking.
The guest shall be responsible for the property during the guests stay. This responsibility includes: taking reasonable care of the property; reporting any damages during the guests stay and leaving the property at the end of stay with all utensils, fixtures, fittings and equipment on, in or about the property in a clean and tidy condition. The guest must not remove anything from the property and all furniture returned to the place in which it was found on arrival.
The guest shall be liable for any breakages or damage caused to the property or any part thereof, or any chattels therein, that may occur during the guests stay.
The guest is responsible for making sure that there is no use of illegal substances or conduct of illegal activities at the property and/or any activities that could invalidate the insurance policy, as they are strictly prohibited.
Guests must be aware that water is precious on Waiheke Island and must be careful with water usage. Excessive water usage may result in a penalty of a $380 charge to refill the water tank.
Guests must be aware that septic systems are used on Waiheke Island and only items that have passed naturally through the body, and toilet paper may be placed in the toilets. Any items that can cause damage to the septic system, including sanitary items, must be disposed if in the bins provided. Charges for repairs caused by the incorrect disposal of items can be on-charged to the guests.
An additional exit cleaning charge is added to your total booking amount. If you wish, more frequent cleaning may be scheduled for an additional charge. Excessively littered and/or dirty conditions at check-out will result in extended housekeeping hours at an additional cost of $45/hour + GST. Should it be necessary to clean carpets, remove stains, repaint, repair finishes, or replace furnishings, textiles, BBQ or home wares, OR remove excess rubbish, you will be charged for labour, materials, and merchandise, plus a 20% service and handling fee. Excess cleaning costs will be charged either by way of your security deposit, or, to the credit card used to pay for your accommodation.
Where linen is provided by Waiheke Escapes, this includes bed sheets, pillow cases, face cloths, bath towels, bath mats hand towels and tea towels. Extra linen can be available at an extra cost.
Beach or spa towels are not provided (unless specifically stated on a property’s webpage) and guests should bring these with them.
Some property owners store their own linen in the house. This linen is not intended for guest use. An additional cost will be charged where laundering is required, if the owners linen is used.
LOST PROPERTY Any lost property retrieved will be mailed on to the contact address we have on file and a minimum fee of $25 + GST plus postage and packaging will be charged to the guest credit card. Waiheke Escapes take no responsibility for the return of lost property.
SMOKING IN THE PROPERTY
There is no smoking permitted inside or outside of the property, unless otherwise stated. If tobacco odour is noted or cigarette butts found on the property premises on check out, a $500 minimum fine will apply. Cleaning costs will be charged either by way of the security deposit, or, to the credit card provided.
In the event that guest(s) set off security alarms or damages or misuses appliances or electronics the guest will be responsible for call-out fees. The call-out fee will be charged either by way of the security deposit, or, if none tendered, to the credit card used to pay for the accommodation.
Where a telephone is available, the Guest will ensure any calls made or any charges incurred are payable. Costs will be charged either by way of the security deposit, or, if none tendered, to the credit card used to pay for the accommodation.
We do not accept any responsibility or liability for acts of omission of third parties that may prevent or disrupt a guests booking. The information and descriptions supplied here are believed to be accurate and offered in good faith. Certain features or facilities may not be available from time to time due to circumstances beyond our control for which we accept no liability. In addition, no liability can be accepted by us for any injury, loss or damage to the guest, any member of the guests party or any visitor to the rental property, arising out of or in connection with the use of the rental property.
In the event that the renter uses extra facilities at the accommodation including, but not limited to, kayaks, dinghies, bicycles, trampolines, spas and swimming pools, such use is entirely at the
renters own risk at all times and the Owner/Property Manager accepts no Liability for any injury or loss to the renter. Children are to be supervised at all times by a parent or responsible adult.
No liability can be accepted by us where the contract is affected by force majeure In the context of these terms and conditions, force majeure is any event that we could not, even with due care, foresee or avoid. These events include but are not limited to natural disaster, adverse weather, fire, acts of God, technical problems with transportation, threat of war, war, riot, civil commotion or strife, hostilities, industrial dispute, terrorist activity, nuclear disaster, government action or other events outside our control.
If by any means of any event of force majeure that prevents Waiheke Escapes performing our obligations, then such delay or non-performance shall not be deemed breach or entitle a legal claim. We are therefore not responsible for the non-availability or the early termination of the agreement for any matter or reason which is beyond its control.
I/We acknowledge that Waiheke Escapes are the booking agent only and any dispute regarding the availability, the standard of the property or chattels will be solely between the person making the booking and the owner of the property.
The guest agrees Waiheke Escapes may pass the guests contact details to the owner of the property to allow direct contact to organise key collection or make any other arrangements regarding the holiday property.
The Guest agrees that by making a booking, they indicate to accept the booking terms and conditions as set out in this document.
WAIHEKE ESCAPES OFFICE HOURS
Our office operating hours are 9.00am to 5pm, Monday to Friday. You can reach us through this number +64(0)9 638 2551, +64(0)9 638 2594. However, we will be available on Waiheke Island, outside of these hours, in the case of an emergency i.e. Power, Water, Sewerage, etc. Should this situation arise, please call us on +64 21 528 944.
At least 60 days due notice must be given by the guest to cancel a booking in writing (email or fax). Dates and conditions cannot be altered without due notice and are subject to the property owners approval and availability.
Cancellations prior to 60 days of the arrival date will incur a cancellation fee equal to 3.5% of the booking charges up to $200.
Cancellations that occur within 60-30 days of the arrival date will incur 50% of the total accommodation cost unless rebooked, plus a cancellation fee equal to 3.5% of the booking charges up to $200.
Cancellations that occur within 30 -14 days of the arrival date will incur 100% of the total accommodation cost unless rebooked, plus a cancellation fee equal to 3.5% of the booking charges up to $200.
Cancellations that occur within 14 days of the arrival date will incur 100% of the total accommodation cost plus a cancellation fee equal to 3.5% of the booking charges up to $200.
The bond, when applicable, will be refunded for all cancellations.
CANCELLATIONS & CHANGES FROM PROPERTY OWNER / WAIHEKE ESCAPES
I/We acknowledge that the owner/landlord may cancel the booking at his/her discretion at any time, should this situation arise all monies paid will be refunded to the guest. If the property owner cancels the booking, Waiheke Escapes will make their best efforts to find another suitable
property for the guest. Waiheke Escapes is in no way liable to provide accommodation nor is it obligated to find the guest another property.
No further compensation will be offered.
BOOKING AMENDMENT POLICY
Amendments such as but not limited to alteration of dates or booking duration requested after booking confirmation incur a $50 administration fee. Amendment requests are considered and accepted based on property availability.
SECURITY DEPOSIT / BOND POLICY A security deposit of $300 or $500 dollars is preauthorised to your nominated credit card 2 days prior to check out. The total value of the security deposit is property specific. This is listed in the booking confirmation and on the booking listing. This fee is released back your card 5 days post departure assuming no damage to the property or missing items are noted or excess cleaning fees are required.